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OIC'S Information Management (IM) Training Module

Quiz

Information Management 101: Quiz

For each question, chose the correct answer

1. It is the responsibility of Records Centre staff to save all official records.
True
False
In order to ensure that the Government of Canada can provide documentary evidence of its activities, all Government of Canada employees must be diligent about saving the official records for which they are responsible.
Correct
2. Official Records are all information that is handled in the conduct of government business.
True
False
Official Records provide evidence of the specific business activities that occur in a department. There is much information handled in the conduct of government business that is only required for a short period of time to perform a routine task (transitory records).
Correct
3. Wouldn’t it make sense to save everything to make sure that I don’t accidentally destroy an official record.
True
False
Correct
In order to ensure that the Government of Canada can support its information systems and produce relevant information with ease and accuracy, all Government of Canada employees must be diligent about deleting transitory records and personal information. However, if you are ever in doubt of a record’s status then keep it.
4. Official Records can exist in media other than paper.
True
False
Correct
Records can exist in all media including paper, electronic, microfiche, vinyl, magnetic tape, cloth and more. Remember that emails can also be official records.
5. Information Management is equivalent to Records Management.
True
False
Correct
Information management is about far more than mere records management – information management is about managing information throughout its entire life cycle from creation/collection to ultimate disposal, it is about ensuring that information is accessible for decision making and repurposing, it is about ensuring that information is protected and that the privacy rights of Canadians are respected and so much more.
6. Information is a strategic resource just as important to the business of government as human resources and financial resources.
True
False
Correct
This notion is critical to effective information management and is the driving force behind the Policy on Information Management.
7. Now that I have reviewed this module I know everything that I need to know in order to fulfill my responsibilities towards information management in the government of Canada.
True
False
Correct
This module is intended to raise your awareness about your information management responsibilities – it is highly recommended that you review all of the modules in this series in order to have a detailed understanding of such important IM topics as: records management, information security, effective email management, privacy and more.