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OIC'S Information Management (IM) Training Module

Quiz

IM and The Departing Employee: Quiz

For each question, chose the correct answer

1. Information management rules for departing employees apply only to those who have held permanent positions of employment in the Government of Canada.
True
False
Incorrect – An employee is any individual that has held either a temporary or a permanent position within the Government of Canada (including contractors). Information Management rules for departure apply to all such categories of employee.
Correct
2. When leaving your position temporarily (parental leave, secondment etc.), your most important responsibility is to ensure that a colleague has the ability to access the information that you receive and store.
True
False
Correct
Incorrect – In order to ensure business continuity you and your manager need to put in place a plan to ensure that the official information that you manage is accessible when you are away from the office.
3. IM departure rules do not apply to those making moves to new positions with the same department.
True
False
Incorrect – Often, if you are moving to a new organisation in your department, the majority of the rules for a departing employee will apply to you. Contact your Records Centre for more information on your situation.
Correct
4. Information Management and Records Services staff are responsible for cleaning up, deleting and organising the paper and electronic documents of departing employees.
True
False
Incorrect – In most departments, there is little or no staff available to clear out the mountains of information left by departing employees. Managing your information upon your departure is your responsibility!
Correct
5. It is as important for departing employees to delete their transitory records as it is for them to organise their official records.
True
False
Correct
Incorrect - Employees have an equal responsibility to dispose of records that have no enduring value as they have to ensuring the proper preservation of official records.
6. Once you have “cleaned-up” your paper files your job is done.
True
False
Incorrect – During the “clean-up” stage, you need to ensure that you also address electronic documents in your email box, on your computer’s hard drive, in personal network directories, on diskettes or CD’s, on your laptop, on BlackBerries, and on your home PCs.
Correct
7. Sensitive records need to be treated differently than your other records.
True
False
Correct
Incorrect – Sensitive records need to be handled differently in both their storage, their transport/transmittal and in their disposal. See your security organization for more detail.