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Canadian Food Inspection Agency

Part A:       Requests carried over from the prior fiscal year (2009-2010)
1. Number of requests carried over: 208
2. Requests carried over from the prior fiscal year— in a deemed-refusal situation on the first day of the new fiscal year 175
Part B:       New requests received in fiscal year 2010-2011 (Exclude requests included in Part A)
3. Number of requests received during the fiscal period 351
4.A How many were completed during fiscal year 2010-2011 within the statutory 30-day time limit? 134
4.B How many were completed during fiscal year 2010-2011 beyond the statutory 30-day time limit where no extension was claimed? 22
4.C How long after the expiry of the statutory 30-day time
limit did it take to complete the request where no extension was claimed?
 
  1-30 days: 13
  31-60 days: 3
  61-90 days: 3
  Over 91 days: 3
5. How many were extended pursuant to section 9? 165
6.A How many were completed during fiscal year 2010-2011 within the extended time limit? 67
6.B How many were completed during fiscal year 2010-2011 after exceeding the extended time limit? 24
6.C How long after the expiry of the extended deadline did it take to respond?  
  1-30 days: 16
  31-60 days: 3
  61-90 days: 5
  Over 91 days: 0
7. Number of requests received in 2010-2011 that were carried over to 2011-2012? 104
8. As of April 1st, 2011, how many requests which were received in the 2010-2011 reporting period are in a deemed-refusal situation? 49
Part C:       Workload
9. What is the number of pages reviewed for requests completed in:  
  2008-2009? 45651
  2009-2010? 65151
  2010-2011? 146885
10. What is the number of consultation requests received  in:  
  2008-2009? 74
  2009-2010? 64
  2010-2011? 77
Part D:       Contributing Factors
11. Please describe the most significant issues that affected your institution’s ability to respond to access to information requests in a timely manner (within 30 days and/or statutory timelines). These may include:
  • Requests for large volume of records
  • Approval process of access requests
  • Difficulties to retrieve records (OPI turnaround time)
  • Staff shortages / resources
  • Requests filed in bulk
  • Consultations with other institutions
  • Others
The most significant issues that affected the CFIA’s ability to respond to access to information requests in a timely manner last fiscal year were the large number of files requiring external consultation (with other institutions and with third parties); internal consultations (with OPIs) the number of requests for large volume of records; the complexity of requests; difficulties and/or delays with the retrieval of relevant records and/or turnaround times of OPIs; staff turnover; the backlog of requests; and the investment required in the development of Agency-wide ATIP process improvements
12. Please describe any practices or policies developed/undertaken by your institution to improve the timely delivery of your access to information program and, where possible, indicate how successful these practices/policies have been. These may include:
  • Informal treatment of requests
  • Streamlined approval process
  • Partial release of records
  • Fast track process for common requests
  • Others

The CFIA is continuing to implement ATIP process improvements, which include a more streamlined approval process, in order to provide greater oversight and accountability. This multi-year endeavor is based on government-wide best practices and takes into account the CFIA’s priorities and environment.

Also, in line with government-wide practices, the ATIP Office does partial releases of records; provides information informally whenever possible; follows up with other government departments on consultation responses in order to expedite the release of information; and uses external experts to address the backlog or requests.

The Agency i s also committed to openness and transparency, and is working on ways of providing the public with information on a more proactive and informal basis through implementation of its transparency initiative.  As part of this initiative, the CFIA is working on posting summaries of completed access to information requests.

Part E:       Completion Time
13. What is the average completion time for all requests completed in 2010-2011?
188.08
Part F:        Statistical Report on the Access to Information Act
14. Please attach your institution’s completed Report on the Access to Information (Form TBS/SCT 350-62) for 2008-2009, 2009-2010 and 2010-2011. For institutions on a fiscal year other than April 1st-March 31st, include any supplemental reports where available.
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