Future Oriented Financial Statements 2015-2016


Future - Oriented Financial Statements of Operations


For the year ending March 31

(in dollars)






  • Compliance with access to information obligations
  • Internal Services
  • $10,637,465
  • 3,177,426
  • $10,014,438
  • 2,991,325
Net cost of operations $13,814,891 $13,005,763

The accompanying notes form an integral part of these financial statements.

1. Methodology and Significant Assumptions

The future-oriented statement of operations is consistent with the information contained in the 2015-2016 Report on Plans and Priorities.

The information in the estimated results for fiscal 2014-15 is based on actual results as at December 31, 2014 and on forecasts for the remainder of the fiscal year. Forecasts have been made for planned results for 2015-16.

The main assumptions are as follows:

  • (a) The OIC's activities will remain substantially the same as for the previous year.

  • (b) As a result of Budget 2012, OIC saw budget reductions of $100,000 in 2012-2013, $300,000 in 2013-2014, and a final ongoing reduction of $500,000 beginning in 2014-15.

  • (c) Expenses, including the determination of amounts internal and external to the government, are based on historical costs, trend analysis and other analytical methodologies.

  • (d) Estimated year end information for 2014-15 is used as the opening position for the 2015-16 planned results.

These assumptions are adopted as at December 31, 2014.

2. Variations and Changes to the Forecast Financial Information

While every attempt has been made to accurately forecast final results for the remainder of 2014-15 and for 2015-16, actual results achieved for both years are likely to vary from the forecast information presented, and this variation could be material.

In preparing this future-oriented statement of operations the Office of the Information Commissioner of Canada has made estimates and assumptions concerning the future. These estimates and assumptions may differ from the subsequent actual results. Estimates and assumptions are continually evaluated and are based on historical experience and other factors, including expectations of future events that are believed to be reasonable under the circumstances.

Factors that could lead to material differences between the future-oriented statement of operations and the historical statement of operations include:

  • (a) The timing and amounts of acquisitions and disposals of property, plant and equipment may affect gains/losses and amortization expense.

  • (b) The operating budget may be modified through additional initiatives or technical adjustments later in the year.

Once the 2015-2016 Report on Plans and Priorities is presented, the Office of the Information Commissioner of Canada will not be updating the forecasts for any changes to appropriations or forecast financial information made in ensuing supplementary estimates. Variances will be explained in the Departmental Performance Report.

3. Summary of Significant Accounting Policies

The future-oriented statement of operations has been prepared in accordance with the Treasury Board accounting policies in effect for the 2014-15 fiscal year. These accounting policies are based on Canadian public sector accounting standards. The presentation and results using the stated accounting policies do not result in any significant differences from Canadian generally accepted accounting principles.

Significant accounting policies are as follows:

(a) Expenses

Expenses are recorded on an accrual basis. Expenses for the OIC operations are recorded when goods are received or services are rendered including services provided without charges for accommodation, employee contributions to health and dental insurance plans, legal services and worker’s compensation which are recorded as expenses at their estimated cost.  Vacation pay and compensatory leave as well as severance benefits are accrued and expenses are recorded as the benefits are earned by employees under their respective terms of employment.

Expenses also include provisions to reflect changes in the value of assets, including contingent liabilities to the extent the future event is likely to occur and a reasonable estimate can be made.

Expenses also include amortization of tangible capital assets which are capitalized at their acquisition cost.  Amortization of tangible capital assets is done on a straight-line basis over the estimated useful life of the asset.

4. Parliamentary Authorities

The Office is financed by the Government of Canada through parliamentary authorities. Financial reporting of authorities provided to the OIC do not parallel financial reporting according to generally accepted accounting principles since authorities are primarily based on cash flow requirements. Items recognized in the Future-Oriented Statement of Operations in one year may be funded through parliamentary authorities in prior, current, or future years. Accordingly, the Office has different net cost of operations for the year on a government funding basis than on an accrual accounting basis. The differences are reconciled in the following tables:

(a) Reconciliation of net cost of operations to requested authorities

(in dollars)
Net cost of operation $13,814,891 $13,005,763
Adjustments for items affecting net cost of operations but not affecting authorities:    
Amortization of tangible capital assets
(323,153) (247,245)
Services provided without charge by other government departments
(1,570,100) (1,570,100)
Decrease in vacation pay and compensatory leave
4,417 30,954
Decrease in employee severance benefits
89,768 0
Total items affecting net cost of operations but not affecting authorities (1,799,068) (1,786,391)
Adjustments for items not affecting net cost of operations but affecting authorities:    
Acquisitions of tangible capital assets
50,000 40,000
Total items not affecting net cost of operations but affecting authorities 50,000 40,000
Requested authorities $12,065,823 $11,259,372

(b) Authorities requested

(in dollars)
Authorities requested    
Vote 40 - Program expenditures
$10,644,768 $9,927,361
Statutory amounts: Contributions to employee benefit plans
1,421,055 1,332,011
Requested authorities $12,065,823 $11,259,372